How To Replace A Lost Deed Poll To Prove Your Previous Name Change - The Complete Replacement Deed Poll Guide
- UK Deed Poll Agency
- Oct 19, 2025
- 15 min read
Updated: Dec 28, 2025
Lost your original deed poll and need to know how to replace your lost deed poll to prove your previous name change?
Don't worry, replacing a lost deed poll is straightforward. This comprehensive guide from the UK's leading deed poll service, UK Deed Poll Agency, explains everything you need to know about getting a replacement copy of your deed poll document to prove your name change.
From applying for a replacement UK deed poll to proving your change of name by deed poll. You can apply for a replacement deed poll and obtain a copy today.
You can apply for a Replacement Deed Poll online now and get your Replacement Deed Poll digitally by email today, or within a couple of days by post for only £14.97.
Simply complete our quick, easy and secure online application form.
Article Contents:
Understanding Your Deed Poll Options When You Lose Your Original Deed Poll Document
A deed poll is the legal document that proves you changed your name officially in the UK.
According to the UK Deed Poll Service, an estimated 50,000 to 60,000 people in total change their name by deed poll in the UK each year with the UK Deed Poll Agency stating that 'thousands of people across the UK use our service every year to replace lost or damaged Deed Polls and prove their previous name change.'
When people lose their original deed poll, they often wonder whether they can obtain a copy. Unfortunately, for most people who have lost their original, there's no central register to get a copy from.
This said, there are two main types: unenrolled deed poll and enrolled deed poll. Most people use an unenrolled deed poll for their name change, which is just as legally valid but more private and cost-effective than an enrolled deed.
Can You Get A Copy Of Your Lost Deed Poll Or Obtain A Copy From Records?
If you've lost your original unenrolled deed poll, you cannot get a copy of your original document from any government office. This is because unenrolled deed polls are private documents between you and the organisations you notify.
This said, yoyu can get a replacement deed poll from any private deed poll agency. You do not need to get a replacement deed poll from the agency that issued your original deed poll.
What About Enrolled Deed Poll Records - Can You Get A Copy Of Your Deed Poll?
If you had your deed poll enrolled at the Royal Courts of Justice, you may be able to obtain a copy of your archived deed poll. However, this only applies if your deed poll was issued before May 2023, when enrolment was discontinued. You can contact the Royal Courts of Justice to request a copy of your archived deed poll if it was enrolled.
How To Replace A Lost Deed Poll And Order A Replacement Deed Poll
So, this is how to replace a lost Deed Poll to prove your previous name change. The most straightforward solution when you lose your deed poll is to order a replacement deed poll. This process involves creating another deed poll that replicates the name change shown on your lost deed poll document.
The Deed Poll Application Process To Apply For A Replacement Deed Poll
When you apply for a replacement deed poll, you'll need to enter your name details exactly as they appeared on your original. This means entering your former name in the current name boxes and your current name in the new name boxes on the deed poll application.
This might seem counterintuitive, but it's the correct way to replicate the name change shown on your lost deed. By entering your former name in the current name boxes and your current name in the new name boxes, you'll receive a replacement that proves the same name change as your original document.
Using A UK Deed Poll Service To Order A Replacement And Replace Your Lost Document
A reputable UK deed poll service can help you order a replacement quickly and efficiently. When you use a professional deed poll service, they'll guide you through the application process and ensure your replacement is legally valid.
Most services process deed polls every day, which means you can get your replacement relatively quickly. When you've ordered your deed poll from a service, they'll typically send it to you within a few working days.
Important Considerations When Replacing A Lost Deed Poll Document
Have You Changed Your Name Since Using The Original Deed Poll You Lost?
If you've changed your name since changing your name using the deed poll you lost, the situation becomes more complex. You'll need to prove all your changes, which may require multiple documents. In this case, you might need to apply for a new deed rather than simply replacing a lost one.
Are You Using Your Current Name For All Purposes Since Your Name Change?
When you apply for a replacement deed, you should be using your current name for all purposes since the original name change. If you've been inconsistent in using your new name, you may need to apply for a new deed poll rather than a replacement.
The Difference Between A Replacement Deed Poll And A New Deed Poll To Change Your Name
It's important to understand the difference between ordering a replacement and applying for a new deed poll. A replacement replicates your previous name change, showing that your name was changed from your former to your current name on the original date.
A new deed poll, on the other hand, documents a new change from your current name to another name. If you simply need to prove a past name change after losing your deed poll document, a replacement is what you need.
How Much Does It Cost To Replace A Lost Deed Poll And Get A Replacement?
The cost of replacing a lost deed poll varies depending on which deed poll service you use. Generally, the cost is similar to ordering an original, typically ranging from free to around £15-30 for an unenrolled deed poll. Some services charge a small fee for the document and postage, whilst others offer free options if you're willing to wait longer for delivery.
It's worth noting that enrolled deed polls, if you're trying to get a copy of your archived deed from before May 2023, may involve additional fees from the Royal Courts of Justice.
How To Prove Your Change Of Name Without Your Original Deed Poll Document
Whilst you wait for your replacement to arrive, you may need to prove your change of name to organisations. Some may accept other forms of documentation showing your change, such as:
A marriage certificate or civil partnership certificate (if you changed through marriage)
A divorce decree absolute (if you reverted to a previous name)
Official documents that show both your old and new names
However, most organisations will require a signed deed poll to officially update their records, so ordering a replacement is usually necessary.
Using A Lost Statutory Declaration Or Deed Poll To Prove Your Name Change
In some cases, particularly for people who have lost their original and cannot prove their change, organisations may accept a lost statutory declaration. A declaration is different from a deed poll, as it's a sworn statement made before a solicitor or commissioner for oaths.
However, a replacement is usually preferable to a declaration instead of a deed poll, as it's the standard document organisations expect when you change your name by deed poll. The deed poll process is also generally more straightforward and cost-effective.
What To Do After You Get Your Replacement Deed Poll Document
Once you receive your replacement, you can use it exactly as you would have used your original. You can show your replacement deed poll to organisations that need proof, such as:
HM Passport Office for your passport
DVLA for your driving licence
Your bank and building societies
Your employer and payroll department
Utility companies and service providers
HMRC and other government departments
Remember to keep your replacement in a safe place to avoid losing your deed poll again. Many people find it helpful to make photocopies or scan the document for their records.
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Can You Order Another Deed Poll When You Get A Copy Of Your Replacement?
When you order a replacement, consider ordering multiple copies of your deed poll. Some organisations require an original signed document rather than a photocopy, which means you might need several originals if you're updating records with multiple organisations simultaneously.
Most services allow you to order multiple copies when you complete your application. This can save time and ensure you always have a spare document available.
Preventing Future Loss - Don't Lose Your Replacement Deed Poll Document
After going through the process of replacing a lost deed poll, you'll want to prevent losing another deed poll again. Here are some practical tips:
Store your document in a secure location with other important papers
Make digital scans and store them securely online
Consider ordering extra copies to keep in different safe locations
Keep a note of when and where you ordered your deed poll
Update all organisations promptly so you don't need to repeatedly present your document
Frequently Asked Questions About How To Replace A Lost Deed Poll
Will My Replacement Deed Poll Be Legally Valid To Prove My Name Change?
Yes, a properly executed replacement is legally valid and serves the same purpose as your original deed poll. As long as you enter your name details on the application correctly and have been using your name for all purposes since your original change, your replacement will prove a change of name effectively.
How Long Does It Take To Get A Replacement Deed Poll After You Apply?
Most UK deed services process applications quickly. If you order a replacement today, you can typically expect to receive it within 3-5 working days by standard post, or sooner if you choose expedited delivery options.
Do I Need To Notify Anyone That I've Ordered A Replacement To Replace My Lost Deed Poll?
No, you don't need to notify organisations that you've replaced your document. You can simply present your replacement to any organisation that requires proof, just as you would have done with your original deed poll.
What If I Find My Original Deed Poll After I Order A Replacement?
If you find your original after you've ordered your deed poll replacement, both documents are valid. You can use either one to prove your change. It's actually beneficial to have multiple copies, as some organisations require original documents rather than photocopies.
What If I Lost My Original Deed Poll Years Ago - Can I Still Get A Copy?
If you have lost your original deed poll, you do not need to start your name change again. The correct solution is to apply for a replacement deed, which is a newly issued legal document confirming the same change.
In the UK, unenrolled documents are not stored on a central register, so it is normal that no archived copy exists. A replacement carries the same legal authority as the original and is accepted by banks, HM Passport Office, DVLA, employers, educational institutions, and most other organisations.
Can I Get Another Copy Of My Deed Poll If People Who Have Lost Their Original Need Multiple Copies?
Yes. You can obtain a copy by ordering another replacement deed poll. Most providers issue a newly dated document rather than a photocopy, as this ensures maximum acceptance and avoids organisations rejecting outdated or damaged paperwork.
Can I Apply For A Replacement Deed Poll Online To Replace A Lost Deed Poll?
Yes. Replacements can be applied for entirely online without attending court or visiting a solicitor. Once issued, the document is usually sent by email, allowing you to print, sign, and witness it immediately.
Can I Apply If I Lost My Deed Poll A Long Time Ago And Need To Prove My Change?
Yes. There is no time limit on replacing a lost deed poll. Whether the document was lost recently or many years ago, you can still apply for a replacement confirming the same change.
Can I Get A Copy Of My Original Deed Poll From Government Records Or Obtain A Copy Another Way?
In most cases, no. Unenrolled documents are private and are not held by the government or courts.
If your deed poll was enrolled, it may be possible to get a copy of your original deed from the Royal Courts of Justice. However, many people choose to obtain a replacement unenrolled document, which is faster, cheaper, and widely accepted.
I've Lost Your Original Deed Poll - How Do I Apply For A Replacement Deed?
To obtain a replacement, you:
Complete an online application
Confirm your previous and current names
Receive your replacement by email
Print, sign, and witness the document
Once completed, it can be used immediately as legal proof of your change.
What Is A Replacement Deed Poll And How Does It Prove Your Change Of Name?
A replacement deed poll is a new legal document confirming that you have changed your name from your old name to your current name. It does not cancel or reverse your change; it simply provides new documentary evidence when the original has been lost, damaged, or destroyed.
How Long Does It Take To Receive A Replacement Deed Poll To Prove Your Name Change?
Most replacements are issued the same day or within 24 hours. Because they are delivered electronically, there are no postal delays.
Is There Any Way I Can Get A Replacement Deed Poll Urgently After Replacing A Lost Document?
Yes. Replacements are ideal for urgent situations such as:
Passport renewals
Visa applications
Job checks
Bank account updates
Many providers issue a replacement deed poll within hours of applying.
No Archived Copy Available - What Should I Do To Get A Copy And Prove My Name Change?
If no archived copy exists, the only and correct solution is to obtain a replacement. UK organisations do not require the original document, only valid proof of your change.
Did You Use A Legal Service When You Originally Ordered Your Deed Poll?
If you did not enrol your deed poll or pay for an archive service, it is normal that no copy exists. This does not affect the validity of your change and does not prevent you from obtaining a replacement deed poll.
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Replacement Deed Poll For Children Who Have Lost Their Original Deed Poll
Can I Order A Replacement For My Child's Lost Deed Poll To Replace Their Lost Document?
Yes. A replacement child deed poll can be ordered by someone with parental responsibility. Consent from all those with parental responsibility is normally required.
What If I Changed My Name As A Child And Lost The Original Deed Poll?
If your name was changed by deed poll when you were under 16 and the document has been lost, you can:
Apply for a replacement adult deed poll once you are 16 or over, or
Use a replacement child document if still under 16
Both options are legally accepted.
How Much Does It Cost - Fees For Replacing A Lost Deed Poll And Getting A Copy
Are There Any Additional Fees After Paying To Replace A Lost Deed Poll?
No additional fees are charged by the deed poll provider. However, organisations such as HM Passport Office or DVLA may charge their own standard fees to update records.
How Much Does A Replacement Deed Poll Cost To Replace Your Lost Document?
With the UK Deed Poll Agency, we only charge a one off fee of £14.97.
An unenrolled document typically costs £10–£30. Replacements are usually charged at the same cost due to the legal work involved in issuing a new document.
Is There A Discount If I Previously Ordered My Deed Poll And Need To Replace It?
Some providers offer discounts, but many charge a standard cost due to the legal work involved in issuing a new document.
Legal Acceptance & Use Of Your Replacement Deed Poll To Prove Your Name Change
Do I Really Need A Deed Poll To Prove My Change Of Name?
A deed poll is the most widely recognised legal document for changing your name in the UK. Without one, most banks, employers, and government departments will not update records.
How To Prove A Name Change Without A Deed Poll Document When You've Lost Their Original
In most cases, you cannot. Documents are the accepted legal proof of a change in the UK.
Can I Still Apply For A New Deed Poll If I Changed My Name Years Ago?
Yes. You can apply at any time, even if you have already been using your new name for many years.
Can I Prepare My Own Deed Poll Or Should I Use A UK Deed Service?
Yes, but self-written documents are often rejected due to incorrect wording or formatting. Professionally prepared documents follow established legal wording and are more widely accepted by a UK deed poll service.
Can I Send Photocopies Instead Of Getting A Copy Of My Original Deed Poll?
Photocopies are often rejected. Most organisations require:
The original signed document, or
A freshly printed and signed original copy
How Many Times Can You Change Your Name With A Deed Poll In The UK Deed System?
There is no legal limit on the number of times you can change your name in the UK using a deed poll.
How Long Will It Take To Change My Name Everywhere After I Replace My Lost Deed Poll?
Most organisations update records within 2–8 weeks, depending on their internal processes.
Do I Need To Inform The DBS About My Name Change After Getting A Replacement Deed Poll?
Yes. You must inform DBS so identity checks remain accurate after you replace a lost deed poll.
Can I Use A Deed Poll For A Visa Application To Prove My Change Of Name?
Yes. UK visa and immigration applications accept documents as proof of a change.
Is There An Official UK Deed Poll Office To Get A Copy Or Replace Lost Documents?
No. There is no single official authority. Unenrolled documents are legally valid without court involvement.
What's The Difference Between Enrolled Deed Poll And Unenrolled Deed Poll Options?
Unenrolled: Private, fast, low-cost, widely accepted
Enrolled deed: Public record, slower, more expensive
Most people choose unenrolled documents for their change of name.
Birth Certificates & Name Change Records When You Replace A Lost Deed Poll
Can You Change The Name On A Birth Certificate With A Deed Poll To Prove Your Name Change?
In most cases, no. A birth certificate is a historical record. Instead, you use a deed poll alongside it to prove your change.
Common Mistakes When Ordering A Replacement Deed Poll To Replace Your Lost Document
Many people make mistakes when ordering a replacement. The most common error is entering name details incorrectly on the application form.
Remember: to order a replacement deed poll that matches your lost document, you must enter your former name in the current name field and your current name in the new name field. This creates another deed poll that documents the same change as your original.
If you enter your names the wrong way round, you'll receive a new deed poll that attempts to change your name back to your former name, which is not what you need.
Special Circumstances: Multiple Name Changes For People Who Have Lost Lost Their Original Documents
If you've lost their original and have had multiple changes over the years, you may need to apply for a replacement deed for each change, or you might need to use a deed poll with a declaration that lists details of all your name changes.
For example, if you changed your name by deed poll in 2015, then changed it again in 2020, and you've now lost both documents, you'll need to obtain documentation for both changes. A service can advise you on the best approach for your specific situation.
The Legal Validity Of Replacement Deed Poll Documents To Prove Your Change Of Name
Some people worry that a replacement won't be as legally valid as their original deed poll. Rest assured that as long as you're using your current name consistently and have been since your change, a replacement is entirely valid for proving a change of name.
The deed poll to change your name is a declaration of your intention and to use your new name for all purposes. Whether it's your original or a replacement deed poll to include a declaration of the same change, it serves the same legal function.
Conclusion: Don't Let Losing Your Deed Poll Cause Stress - Order A Replacement Deed Poll Today
Losing your deed poll document is a common problem, but it's easily resolved. Whether you've lost your original deed poll years ago or just recently misplaced it, you can quickly and affordably order a replacement through a service.
The key is to ensure you complete your application correctly, entering your name details as they appeared on your lost document. By entering your former name in the current name boxes and your current name in the new name boxes and your current name in the new name boxes, you'll receive a replacement that proves the same change shown on your lost deed.
Remember that you don't need to find your original to prove your past name change. A properly executed replacement is just as valid and legally binding without having the original. Most services can issue a replacement deed poll within days, allowing you to get on with updating your records.
If you've lost your original deed poll, don't wait. Apply for a replacement deed today and ensure you have the documentation you need to prove your change whenever required.
